- A majority on any given Board or Council shall form a quorum for the transaction of business. Except as otherwise required by law, Board and Councils may hold their meetings at such place or places as they may from time to time determine. No formal notice of any such meeting shall be necessary if all Directors or Councillors are present or if those absent have signified their consent to the meeting being held in their absence.
Meetings may be formally called by the President or the Vice-President or by the Executive Director on the direction in writing of three Directors or Councillors. Notice of such meetings and the agenda shall be delivered to each Director or Councillor not less than five days before the meeting is to take place or by regular mail not less than ten days before the meeting is to take place. The statutory declaration of the Executive Director or the President that notice has been given pursuant to this By-law shall be sufficient and conclusive evidence of the giving of such notice.
Where a day or days in any month or months for regular meetings at an hour be named, no notice need be sent. Meetings may also be held without notice immediately following the annual general meeting of the Association. Directors or Councillors may consider or transact any business at any meeting of the Board or Council. There shall be at least three meetings a year. The President shall act as Chairperson.
- No error or omission in giving of such notice of a meeting shall invalidate such meeting or invalidate or make void any proceedings taken or had at such meeting and any Councillor may at any time waive notice of such meeting and may ratify and approve any or all proceedings taken or had thereat.
- Questions arising at any meeting of the Board or any Council shall be decided by a majority of votes cast. Each voting member, including the Chairperson, shall have one vote. If demanded by any Director or Councilor present, a vote shall be taken by ballot or recorded vote, but if no demand be made, the vote shall be taken in the usual manner by assent or dissent. A declaration by the Chairperson that a resolution has been carried and an entry to that effect in the minutes shall be admissible in evidence as prima facie proof of the fact without proof of the number or proportion of votes recorded in favour of or against such resolution.
Voting by Telephone or Electronic Means
17a. In addition to "voting by proxy", the Board of Directors will accept voting by telephone or electronic means only if,
(a) A proxy has not been identified
(b) The member cannot attend in person and no proxy has been identified
(c) The member cannot attend in person because notice was not provided