By Law No. 1 Articles 9 - 14



<< Articles 5 - 8

Back to By-Law No. 1 - List of Articles

Articles 15 - 17 >>



Duties of Presidents


  1. The President of the Association shall be the chief executive officer of the Association. The President shall sign all by-laws, minutes and membership certificates and such further and other documents requiring certification. The President of the Association shall be an officio member of all committees, task forces and action groups of the Association and of the Council and Executive Committees of Divisions, but shall not be a member of an elections nomination committee.

    The President of the Association shall preside over all meetings of the members of the Association, the Board of Directors and the Executive Committee. During the absence or inability of the President, these duties and powers may be exercised by the Vice-President. In the event the President and Vice-President are absent or unable to preside, the members of the body present, provided a quorum is present, may elect or appoint another to preside.

    The President of a Division shall preside over all meetings of the members of the Division, the Council of the Division and the Executive Committee of the Division. During the absence or inability of the President of the Division, these duties and powers may be exercised by the Vice-President (President-Elect) of the Division. In the event the President and Vice-President are absent or unable to preside, the members of the body present, provided a quorum is present, may elect or appoint another to preside.


Back to top


Duties of Vice-President


  1. The Vice-President (President-Elect) of the Association shall, in the absence or inability of the President of the Association, perform the duties and exercise the powers of the President of the Association plus such other duties as may be assigned to them by the Executive Committee of the Association. The Vice-President (President-Elect) of the Association shall represent the Association at the request of the President of the Association. During the absence of both the President of the Association and the Vice-President (President-Elect) of the Association, those directors present shall elect from their members a Chairperson for a meeting.

    The Vice-President (President-Elect) of a Division shall in the absence or disability of the President of the Division, perform the duties and exercise the powers of the President of the Division plus such other duties as may be assigned by the Council of the Division. The Vice-President (President-Elect) shall represent the Division at the request of the President of the Division. During the absence of both the President of the Division and the Vice President (President-Elect) of the Division, those councillors present shall elect from their members a Chairperson for a meeting.


Back to top


Duties of Treasurers


  1. The Treasurer of the Association shall be responsible for the corporate funds and securities of the Association and shall account to the Executive Committee, the Board of Directors and the members of the Association for all financial transactions of the Association. The Treasurer shall submit a statement respecting the financial affairs of the Association to each regularly scheduled meeting of the Board of Directors of the Association and from time to time as directed by the Council or Executive Committee of the Association. The Treasurer shall perform such other duties as may be assigned by the Board of Directors or Executive Committee of the Association.

    The Treasurer of a Division Council shall be responsible for those corporate funds and securities of the Association which have been designated as the responsibility of the Division Council and shall account to the Board of Directors, Executive Committee and members of the Association for all financial transactions of the Division. The Treasurer shall submit a statement respecting the financial affairs of the Division to each regularly scheduled meeting of the Division Council and from time to time as directed by the Board of Directors or Executive Committee of the Association. The Treasurer shall perform such other duties as may be assigned by the Council of the Division or the Board of Directors or Executive Committee of the Association.


Back to top


Duties of Secretaries


  1. The Secretary of the Association shall be the Executive Director of the Board of Directors and Executive Committee of the Association. The Secretary shall attend all meetings of the Board of Directors and the Executive Committee of the Association and record all proceedings in the books kept for that purpose. The Secretary shall give all notice required to be given to the members and the councillors of the Association. The Sectretary shall be the custodian of all books, papers, records, correspondence, contracts, and other documents belonging to the Association which shall be delivered up only when authorized by resolution of the Board of Directors of the Association to do so and to such person or persons as may be named in the Resolution and the Secretary shall perform such other duties as may from time to time be determined by the Board of Directors or Executive Committee of the Association.

    The Secretary of a Division Council shall attend all meetings of the Division Council and record all proceedings in the books kept for that purpose; shall give all notices required to be given to the members and the councillors of the Division; shall be the custodian of all books, papers, records, correspondence, contracts, and other documents belonging to the Division and shall perform such other duties as may from time to time be determined by the Division Council or the Board of Directors or Executive Committee of the Association.

    Secretaries shall forward all notices of meeting, agendas and minutes, the names of the members of committees and action groups to the Secretary of the Association.


Back to top


Duties of the Executive Director


  1. The Executive Director shall be the Secretary of the Board of Directors of the Association, of the Executive Committee of the Association and of all general and special meetings of the Association; be responsible for the operation of the Head Office of the Association; carry out the instructions of the Board of Directors and the Executive Committee of the Association; be an ex-officio, non-voting member of the Board, all Councils, committees, task forces and action groups of the Association and its Divisions.


Back to top


Executive Committee


  1. The Executive Committee of the Association shall be composed of the officers of the Association.

    During the intervals between the meetings of the Board of Directors of the Association, the Executive Committee of the Association shall possess and may exercise (subject to any regulations which the Board of Directors of the Association may from time to time impose) all the powers of the Board of Directors of the Association in the management and direction of the affairs and business of the Association (save and except only such acts as must by law be performed by the Board itself) in such manner as the Executive Committee of the Association shall deem best for the interests of the Association and in all cases in which specific direction shall not have been given by the Board of Directors of the Association.

    No business may be transacted by the Executive Committee of the Association except at a meeting of its members at which a quorum of the Executive Committee of the Association is present or in the alternative it may conduct its business by teleconference provided that a quorum is present and all members can hear and respond to the discussion simultaneously.

    The Executive Committee of the Association shall keep minutes of its meetings and they shall be submitted as soon as practicable to the Board of Directors of the Association for their information or action, as required.


Back to top